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Using Cohorts to Build an Online Learning Community

by Sloan-C
Author Information
Author(s):
Boria Sax, Mercy College
Institution(s) or Organization(s) Where EP Occured:
Mercy College
Effective Practice Abstract/Summary
Abstract/Summary of Effective Practice:

The cohort structure of The Masters of Science in Organizational Behavior (MSOL) ONLINE at Mercy College creates an extensive learning community for the students in this non-resident, 12-month interdisciplinary graduate program by providing opportunities for consistent supportive interactions between students, between online students and the larger Mercy community, between students and instructors, between students and their mentors, and between the instructors themselves.

Supporting Information for this Effective Practice
Evidence of Effectiveness:
Because of the supportive interaction among students and between students and their mentor in this learning community, retention in the MSOL ONLINE is 90%. Furthermore, students who have to withdraw for personal reasons, such as major, unexpected illnesses or being called into active duty in Iraq, return to the program, entering a new cohort, as soon as their personal crisis is over. Students in a permanent cohort, 12-month cohort, with a permanently assigned mentor, and a permanent team of instructors, report a transformation in their academic, personal and professional development. Documented program outcomes indicate that the geographic MSOL program prepares students to perform effectively in a leadership role in their organizations, as reported by nearly all of MSOL graduates. Similar data is now being collected to document these results for the online program as well.
How this practice improves pillar(s):

learning effectiveness:
Mercy College uses a cohort structure for The Masters of Science in Organizational Leadership (MSOL) ONLINE at Mercy College to create an extensive learning community for the students in this non-resident, 12-month interdisciplinary graduate program by providing opportunities for consistent supportive interactions between students, between online students and the larger Mercy community, between students and instructors, between students and their mentors, and between the instructors themselves. In addition, various courses in the program provide an opportunity for interaction between students and experts in the field of leadership.

Each student is placed in a cohort, and all students in every cohort, are assigned the same faculty mentor, who will:

  1. Support, guide and instruct students in the development of their Research Projects;
  2. Support, guide and instruct students in their personal/professional leadership development.

The mentor's availability to students and other members of the MSOL ONLINE faculty is a key factor in sustaining an effective learning community. The role of the mentor in the MSOL ONLINE expands beyond the traditional responsibilities of supporting, guiding, and instructing students in the development of their Research Projects to include being available, as needed, to facilitate the student's leadership development. The mentors and instructors work together as a community with the members of the MSOL ONLINE cohort. The mentor and the instructor for each Integrative Case Study function as a complementary team, supporting, guiding, and instructing students in the development of their Research Projects. Since this structure is the same online and on campus, students in both venues can communicate with each other and share experiences. Furthermore, any student in a campus cohort who is faced with a change in his work schedule that makes it impossible to continue to attend a campus program can seamlessly transfer to an online cohort. Because the students all have had the same learning and developmental experiences in their on campus and online courses, they can easily relate to each other. Any student who may have missed a campus course because of illness or unanticipated work-related travel requirements can make up the course in another campus cohort or in an online cohort.

For corporate cohorts, the curriculum is further customized to ensure a direct correlation between organizational initiatives and student learning. Through team-based, transformational learning experiences, the MSOL program provides students with opportunities to apply their learning to dynamic, real-time situations in their organizations.

Research has shown that the academic, personal and professional support students receive from the learning environment is an important factor in their academic success. Because of the cohort structure, students in the MSOL ONLINE become increasingly aware of their own academic, personal, and professional development, as well as the academic personal, and professional development of their peers. Relying on the consistent support they receive from their fellow students, their instructors and their mentor, they become more intrinsically motivated and self-directed and more self-confident and secure in all learning environments.

Estimate the probable costs associated with this practice:

The cost is that of a normal college program minus money that is saved by incorporating training, scheduling and advising into the program (See "Cost Effectiveness" under "Relation to Other Pillars").

Relation to other Pillars:

1. Cost Effectiveness By sharing knowledge, resources and costs with the campus MSOL programs, the MSOL ONLINE incurs few additional administrative costs. An administrative staff of four serves approximately 200 students a year. In addition, the team approach to faculty training both strengthens the learning/teaching community and reduces training costs. Because the program is highly structured, it can minimize potentially costly complications in areas such as scheduling. Both students and faculty members always know what will come next and can plan accordingly.

2. Access To promote the effectiveness of the learning community, all online student services are available with a one-click link within each course for each member of the MSOL ONLINE cohort, including all WebCT training programs, support services, tutorial services, bookstore, and library resources. In addition, students living within commuting distance of any of Mercy's five (5) campuses (Manhattan, Bronx, White Plains, Dobbs Ferry, and Yorktown) can use the tutorial services, administrative services, bookstores, and library resources on any one of these campuses. Students have access to each other through course email and pipe mail on Mercy's pipeline. Student access to each faculty member and the academic mentors, as well as to the Director of the MSOL ONLINE, is available through the course email, pipe mail, private email and private telephone numbers. All personnel involved with the MSOL ONLINE provide these avenues to access to the students. In addition, emphasis is placed on responding to the students as soon as possible, never waiting longer than a 24-hour period. This is a critical issue of access in an accelerated program such as the MSOL ONLINE. Providing these avenues of access allows the MSOL ONLINE to embrace students with a wide variety of learning styles and needs from a wide variety of backgrounds and cultures.

3. Faculty Satisfaction To enhance faculty satisfaction and the quality of online learning in the MSOL program and to promote the growth of the online learning community, extensive orientation and ongoing training is available for the faculty. This includes a unique team interaction among both new and veteran MSOL ONLINE faculty members, as well as among MSOL ONLINE and MSOL faculty. By establishing a common username and password, all faculty members are able to access and "observe" each other's courses, become familiar with the MSOL ONLINE instructional format and share effective teaching techniques. In addition, each course in the MSOL ONLINE is structured in the same way, so that students do not have to waste any time in this accelerated program looking through their courses to find the lectures, assignments, deadlines and discussion topics platform. This consistency of presentation format further strengthens the student and faculty learning community. Both new and veteran MSOL ONLINE faculty are excited to be part of a coordinated team effort and find the ability to access and "observe" their colleagues' courses of particular benefit. The Mercy College Virtual Campus also provides online and on campus individual and group training for all online faculty with the Coordinator of Faculty Training and Development. The Coordinator is available to all online faculty by email and phone seven days a week. In addition, faculty find the online student evaluations, made available for students within each course when the course ends, especially valuable for improving their delivery and interactions in the courses they teach. These evaluations are also forwarded to the Director of the MSOL ONLINE for continued training of faculty. In addition, the Director of the MSOL ONLINE is always available to discuss student progress, course design, and curriculum development with members of the MSOL ONLINE faculty team. To further develop the MSOL ONLINE collaborative learning community, The Mercy College Virtual Campus at Mercy College provides many opportunities each semester for online faculty to share and demonstrate their effective practices with each other. Also, the MSOL faculty is invited to meet faculty in other online programs at Mercy College for seminars on distance learning, where they share their most effective teaching practices and advance their knowledge of available teaching tools.

4. Student Satisfaction The learning community that is established for the MSOL ONLINE cohorts is a key element in insuring student satisfaction and success. Students report a transformational experience in their academic development as well as in their personal and professional lives as a result of the cohort experience. Students are supported not only by consistent access and close interaction with their mentors and instructors but also by each other as they study together in this intensive, accelerated, 12-month program. The Director of the MSOL ONLINE has a phone interview with each student as part of the Admission procedure, and the Director and faculty mentors remain accessible to the students throughout the 12-month program and, sometimes, beyond. In addition, MSOL ONLINE students are connected to and supported by the larger Mercy College community through shared administrative and student services and shared resources; and they are connected to MSOL graduates through alumni activities and contact information. Student satisfaction is measured by evaluation forms, available within their courses, which they fill out and submit, as well as by ongoing evaluation of seniors conducted by Mercy College and periodic evaluations conducted by the MSOL and MSOL ONLINE program directors. In addition, two online student orientations are available to students as soon as they register for Module One of the MSOL ONLINE. Facilitated by the program director for the MSOL ONLINE and faculty mentor for the cohort, these orientations include an MSOL Student Orientation and a WebCT Orientation. Further technical assistance is available to all online students through the MerLIN distance learning campus. The MSOL Student Orientation contains an overview of the year's program, a Research Project Handbook with all the information the student will need during the year to complete the final thesis (Research Project), the steps the student will need to take to get started in the first course and Module One, an introduction to their mentor, with contact information and an explanation of the role of their mentor, and a list of the required textbooks for the Module One, including information about the online bookstore that is available to them. Online student resources are also introduced, including online library services, learning center tutorial services, and psychological services.

References, supporting documents:

Perelle, Ira B. (2002) "study of the educational and occupational results of graduates of the Master of Science in Organizational Leadership program at Mercy College," Business and Accounting Division, Mercy College, Dobbs Ferry, NY

Brooks, P. A. "Cohort Communities in Higher Education: The Best Example of Adult Education." In 39th Annual Adult Education Research Conference Proceedings, San Antonio, Texas, May 15-16, 1998, compiled by J. C. Kimmel. San Antonio, TX: University of the Incarnate Word; College Station: Texas A and M University, 1998. (ED 426 247) http://www.edst.educ.ubc.ca/aerc/1998/98brooks.htm

Drago-Severson, El.; Helsing, D.; Kegan, R.; Popp, N.; Broderick, M.; and Portnow, K. "The Power of a Cohort and of Collaborative Groups." Focus on Basics 5, Issue B (October 2001): 15-22. http://ncsall.gse.harvard.edu/fob/2001/fob_5ib.pdf

Reynolds, K., and Hebert, F. T. "Learning Achievements of Students in Cohort Groups." Journal of Continuing Higher Education 46, no. 3 (Fall 1998): 34-42.

Tisdell, E. J. et al. "High Tech Meets High Touch: Cohort Learning Online in Graduate Higher Education." In Proceedings of the 21st Midwest Research-to-Practice Conference in Adult, Continuing and Community Education, DeKalb, Illinois, October 9-11, 2002, edited by

R. A. Orem, pp. 114-119. DeKalb: Northern Illinois University, 2002. http://www.cedu.niu.edu/reps/Document/Midwest_Conference_Papers_part2.pd...

Contact for this Effective Practice
Effective Practice Contact:
Barbara Benjamin, Director, MSOL ONLINE
Email this contact:
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